Quail Meadows West

HOA Newsletter — October 2026

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A Friendly Holiday Season Reminder to Our Quail Meadows West Residents

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Dear Quail Meadows West Homeowners and Residents,

 

As we approach the fall and holiday season, this is a good time for all of us to begin preparing our homes and our community for the many activities, visitors, decorations, and gatherings that traditionally come with this time of year.

 

The holidays are an especially enjoyable time at Quail Meadows West. They also bring increased activity throughout the community, including more visitors, deliveries, decorating, family gatherings, and use of our common areas. A little advance planning can help make the season enjoyable for everyone and can help avoid misunderstandings regarding our Rules and Regulations.

 

We encourage all residents to take a few minutes to review the Quail Meadows West Rules and Regulations, which are available on the HOA website. The rules state that all owners, residents, lessees, and guests are expected to comply with the regulations and that residents have a responsibility to keep themselves informed of the current rules.

 

A Few Holiday-Season Reminders

 

Holiday decorations and exterior changes

 

As you decorate your home, please remember that the Rules and Regulations contain requirements concerning the appearance and maintenance of homes and yards. Exterior improvements or changes generally require prior written approval from the Architectural Committee. Residents are encouraged to obtain any necessary approval before beginning work.

 

One particularly important holiday reminder is that Christmas lights must be removed by January 10 following Christmas.

 

Trash and recycling containers

 

With the additional packaging and refuse that often accompany the holidays, please remember that trash collection containers may not be placed outside earlier than the evening before collection and must be brought back in by the evening of collection day. Other trash, debris, boxes, ladders, bicycles, toys, and similar items should not be left where they are visible from the street.

 

Guests and holiday gatherings

 

If you are entertaining family or friends, please remember that residents are responsible for their guests and that guests are expected to follow the community's rules.

Residents should also be considerate of their neighbors regarding noise and other activities. The Rules specifically prohibit conduct that may reasonably be considered a substantial annoyance to other residents.

 

Parking

 

Holiday gatherings can result in additional vehicles throughout the community. Please plan ahead for your guests and remember that residents may not park vehicles overnight on the streets or in spaces designated for guest parking. The Rules state that streets should be clear of vehicles between midnight and 6:00 AM.

 

Pets

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The holidays can also mean more activity and unfamiliar visitors for our pets. Please remember that pets must be kept under control and on a leash when outside their own enclosed yard. Residents are responsible for cleaning up after their pets, and pets should not be permitted to disturb neighbors.

 

Clubhouse use

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For residents planning a holiday gathering at the clubhouse, please remember that private use requires the appropriate approval and reservation procedures. The Rules provide specific requirements concerning reservations, cleaning deposits, alcohol, guests, capacity, cleanup, and other matters. They also specifically state that major holidays—including Thanksgiving and Christmas Eve and Christmas Day—may not be reserved for private events. HOA and Social Club activities have priority when there is a scheduling conflict.

 

Let's Prepare Early

 

Rather than waiting until a problem arises, we encourage everyone to use the coming weeks to:

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•  Review the current Rules and Regulations.

•  Make any necessary requests to the Architectural Committee well in advance.

•  Plan where holiday guests will park.

•  Make arrangements for additional household trash and recycling.

•  Check outdoor lighting and decorations before installation.

•  Be considerate of neighbors regarding noise and gatherings.

•  Remind visiting family members and guests of applicable community rules.

•  Make sure holiday decorations are removed by the January 10 deadline.

 

The purpose of our Rules and Regulations is not simply enforcement. The booklet explains that the rules are intended to provide “a pleasant living environment for the enjoyment of all persons residing or having an interest in the Park.”

 

The holiday season gives all of us an opportunity to put that purpose into practice. By preparing ahead, respecting our neighbors, and following the community's established rules, we can help make the coming months enjoyable for everyone.

 

Thank you for your cooperation and for doing your part to keep Quail Meadows West a pleasant, attractive, safe, and welcoming place to live.

 

Wishing everyone a wonderful fall and a happy and enjoyable holiday season!

 

Quail Meadows West Homeowners Association
Board of Directors