About QMW
Quail Meadows West is a group of 115 homes but a community of neighbors who feel life should be lived within a social framework. Gated and impeccably maintained, this private and gated community offers many activities and amenities not found in your typical association. We enjoy our community clubhouse, swim in the heated swimming pool, bask in the large spa or play billiards in the library.
Wanted- HOA Board Members & Volunteers
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With all the years many of us have donated our time and energy towards making this community a wonderful place to call home. We are in need of other homeowners willing to give of their time and effort. This is an extreme need! As per Article 6 in our Bylaws:
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“Chairperson”: The Chairperson shall preside at all meetings of the Association; shall see that orders and resolutions of the Association are carried out; shall sign all written instruments authorized to be executed by the board. Appoint and oversee committees from the owners from time to time as needed. Decide appropriate actions of the affairs of the HOA and shall discharge duties as may be required by the HOA. Manage business affairs and oversee the HOA management, legal requirements (Davis Stirling Act), bookkeeping, budgets, technology, major reserve repairs and contractors.
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“Vice-Chairperson”: Vice Chairperson shall act in place and stead of the Chairperson in the event of his/her absence, inability or refusal to act and exercise and discharge as may be required. Person is also in charge of the Clubhouse, opening & closing, pool, spa and reservations and arranging maintenance as needed.
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“2nd Vice-Chairperson”: 2nd Vice Chair shall manage all common areas, manage Landscapers, manage contracts for general repairs including gates, fences, irrigation and oversee the park and walking trail.
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“Secretary”: Secretary shall record the votes and keep minutes of all meetings and proceeding of the HOA. Shall record and keep appropriate records of the HOA. Shall manage all required correspondence to include infraction notices and letters. Posting meeting agenda on the quarterly meetings as required by the Davis Stirling Act.
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“Treasurer”: Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions including assets, liabilities, receipts, disbursements, gains, losses, investments, capital and surplus. Treasurer shall deposit all monies and other valuables. Shall disburse the funds in payment of approved bills and invoices. Shall furnish to the Chairperson and Owners whenever there is a document request.
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“Office manager/bookkeeper/secretary”. This position is the only “paid” position other than weekend casual labor. This position requires knowledge of Quickbooks, bookkeeping, general office duties, responding to inquiries, managing pre-meeting documents, generating monthly financial reports for our “Messenger”, collecting mail, paying invoices and responding as needed to HOA Board Members.
One of the highest duties by the HOA Board is to VOTE. This board oversees the well being of our community and has a fiduciary responsibility to ALL homeowners. The HOA board is an all volunteer Board of Directors and you must be willing to give of your time and effort. We need other homeowners to make the commitment and join. Expecting those who have given years of their time cannot continue. YOU need to help make QMW function and be the best community on the Central Coast. Training is available to anyone willing to take over positions.
