About Quail Meadows West
Quail Meadows West is a group of 115 homes but a community of neighbors who feel life should be lived within a social framework. Gated and impeccably maintained this wonderful community offers many activities and amenities not found in your typical association. We enjoy our community clubhouse, swim in the heated swimming pool, bask in the large spa or play billiards in the media library.
2020 February Letter From QMW HOA President Michael Anderson
Welcome to 2020!
The Quail Meadows West Home Owners Association is running smoothly. As I said last month, we will always have a few bumps in the road but overall things are doing well. We will have ongoing maintenance, tree trimming, guest parking landscaping and hopefully a slurry coat on our streets.
By the time you read this we will have had our annual meeting. If you were unable to attend the meeting, here are some of the important issues discussed.
- The current Board of Directors agreed to stay. After months of requests, no other homeowners expressed interest in serving on the HOA board.
- There were no policy changes or financial changes made since our budget and reserves are doing well and we see no reason to increase our HOA dues for 2020.
- A quorum of homeowners was not required since we were not voting in any new members to the board or resolving policy issues or responding to any motions. The term for this is covered Under Robert’s Rules of Order, “if there is no opposition there is no need for a formal vote. The matter is decided by acclamation”. The HOA strongly suggest homeowners get involved in the community and we wish for more participation. We have positions available for those who wish to join the team.
- New laws for 2020 now require us to have a formal “vote” every 4 years and go through the expense of mailings and ballots. If you wish to run for a board position or want to submit a nomination, forms will be provided 90 days ahead of year end by the director of elections.
On another matter, I wished to discuss requests and how issues need to be addressed. Since the Board of Directors are volunteers we ask that all requests for repairs, homeowner issues, things the board needs to address, be done in writing. We have forms online at www.QuailMeadowsWest.com and in the clubhouse.
Your privacy: We consider your privacy extremely important and never share that information without your consent. We will be doing annual directories but never share outside of the community.
“…Homeowner associations, their directors and third-party vendors are subject to statutory requirements governing personal information disclosures, including Civil Code sections 1798.15 to 1798.84. Associations that encourage broad distribution of information to managers, agents, even board directors, run the risk of serious violations and civil penalties.
Even if directed by the board, titleholders should NOT voluntarily provide any entity — agent or otherwise — personal information without written assurances of a chain of custody for confidentiality and use of their information.”
This leads me to some interesting information regarding HOAs disclosing information at time of sale of your home. ALL HOA governing documents must be delivered by the homeowner to the seller or sellers agent or title companies. If you are missing documents, we will help you by printing them out at a very reasonable fee based on actual costs or you can download them from our website www.QuailMeadowsWest.com. We, as an HOA will not provide your information to other agents, title companies or any third party. Part of managing the HOA requires us to disclose the financial status, legal status other pertinent data at time of sale.
We all wish you a wonderful New Year and may it bring you happiness, health, peace and prosperity.
M. Anderson, Chairman